How to Generate e-Way Bill in TallyPrime

Before we get to the details of an e-Way bill in TallyPrime generation, let us first understand the basics. So, an e-Way bill is an electronic document generated from the portal and must be there when goods worth more than Rs. 50000 are transported from one place to another.

Wondering what’s the need for it? Well, it shows information about the goods being transported, like who sent them (consignor), who will receive them (consignee), the transporter, and the value of the goods. The government made the system of the e-Way bill (EWB) to make GST compliance easy and smooth.

Now that we understand the core concepts properly, let’s delve into the procedure for generating e-Way bills using TallyPrime.

Generating e-Way bill in TallyPrime

GST software like TallyPrime merges the e-Way bill process into the regular invoicing procedure, giving you a smooth experience.

1. Prerequisites

Before generating an e-Way bill in TallyPrime, ensure that:

• A stable internet connection is available.
• Your e-Way bill login credentials are entered.
• An e-Way bill account is set up on the portal.
• The e-Way bill feature is activated in TallyPrime.

2. Generate e-way bill during invoice recording

To generate an e-Way bill while recording an invoice in TallyPrime:

• Record GST sales transactions as usual.
• Under Party A/c name, select the relevant party, prompting the Dispatch Details screen.
• Fill in the necessary details and press Enter.
• Update Party Details if needed and press Enter to proceed with the transaction.
• Enable the option ‘Provide GST/e-Way bill details’ by setting it to Yes.
• Enter details such as PIN, Distance, Transporter Name, Transporter ID, Part B Details, Vehicle Number, and Vehicle Type.
• Press Ctrl+A to save the invoice.
• The confirmation screen for e-Way bill generation will appear.
• Input your Username and Password for the e-Way bill portal.
• Hit Enter to get the e-Way bill.

3. Generate e-way bills in bulk

If you prefer not to generate the GST e-Way bill while you are making the transaction, do not worry. There is an option to get it from the Exchange menu as well.

• Hit Alt+Z > Send for e-Way bill.
• Choose the required transactions and hit S to provide the necessary data.
• Enter your e-Way bill login credentials, and hit Enter to proceed.

Other e-way bill activities

TallyPrime provides various other features for managing e-Way bills:

1. Cancel e-Way bills

To cancel an e-Way bill in TallyPrime:

• Navigate to Statutory Reports > GST Reports > e-Way bill.
• Choose the voucher for the e-Way bill that needs cancellation.
• Hit F10 (Cancel EWB).
• Choose the reason for cancellation and enter the details.
• Hit Ctrl+A to save the data.
• Using the Exchange option, forward the e-Way bill for cancellation.

2. Undo EWB cancellation

If you want to undo the cancellation of an e-Way bill:

• Go to the Pending for e-Way bill cancellation section in the e-Way bill report
• Choose the voucher and hit Alt+F10
• Hit Enter

3. Get EWB information

Retrieve the details of an e-Way bill for a specific transaction by selecting the voucher and pressing F11 (Get EWB Info).

4. Update e-Way bill Part B

To update the Part B details of an e-Way bill (such as Mode, Doc/Lading/RR/AirWay No., Vehicle Number, and Vehicle Type):

• Choose the voucher and hit F7 (Update Part B).
• Provide the necessary data and hit Ctrl+A.

5. Extend e-Way bill

To extend the validity of an e-Way bill:

• Choose the activity and press F9 (Extend EWB).
• The e-Way bill Extension Details window will open.
• Enter the Remaining Distance.

Conclusion

TallyPrime is a complete solution for creating and handling e-Way bills. It fits smoothly into the usual invoicing procedure. You can generate, cancel or extend multiple e-Way bills in one go with TallyPrime’s functions, making compliance easier for businesses.